Final Paper Submission

Step  0: To upload your final paper to ICRA in PaperPlaza, you first need to register for the conference using the conference registration system. In order to register you first need to create a user profile. Please note, that it is not your PaperPlaza login! During the registration process, you will be asked to enter the submission number of the papers you want to upload.  After completing your registration, you will receive a confirmation email containing a fee code for each paper to be uploaded to PaperPlaza.

Step 1: Prepare your final paper using the available LaTeX or Microsoft Word templates while following the given paper preparation instructions. Make sure to have the latest templates and do not change the formatting in any way. IMPORTANT: The required page size for ICRA 2013 is US letter, please adjust the needed lines in your LaTeX sources or use the appropriate Word template. If your paper is accompanied by a video, an explicit reference to the accompanying video should be present in the text of the paper.

Step 2: Check that the names of all authors and their order is identical in the PaperPlaza submission system, the paper, the digest page, and the accompanying video (if applicable). Please write author names with only the first letter capitalized, that is, use “Firstname Lastname” in all instances and do not use “FIRSTNAME LASTNAME” anywhere.

Step 3: ICRA 2013 subscribes to the PaperCept Compliant PDF Creation service. You can simply upload the Word or LaTeX source file of your submission and the service converts it to a compliant PDF document. Detailed instructions are available on PaperPlaza.  Alternatively, you can create a PDF version of your paper using the PDF writer of your choice and perform the IEEE PDF compliance test. Please limit the size of the PDF file to be less than 5MB. If your paper does not pass the test, you cannot continue and may read the PDF Test Help to revise the format of your paper until it passes the test.  You can also use IEEE PDF eXpress to automatically generate IEEE Xplore compatible PDFs.  Use ICRA2013x as the conference ID.

Step 4: During the conference, a Digest will be distributed to all participants. Please prepare one (and only one) PowerPoint slide that illustrates your paper. Use the ICRA 2013 Digest Template. Please do not change the template and keep fonts and font sizes as preset in the template. Please also note that the digest will be printed in black and white, a color version will be available on the conference website.

Step 5: Optional Multimedia/Video Attachment Submissions (limit three minutes) can be added to supplement accepted papers. All video contributions (a self-contained 1.5-3 minutes video connected with a paper accepted to ICRA 2013 ) must consist of a mpeg file (max. 10 MB), that will be included on the proceedings, as well as a README and a SUMMARY file (see explanation below).
It is mandatory to use the most common media formats (mpg, mpeg 1 or mpeg 4). Any other extensions will be blocked. The video contributions should not have any commercial pitch and the authors of each video must have clear copyright of the audio and visual content. Accepted video contributions will be included in the Conference proceedings and also in IEEE Xplore. There, the video will appear as an enhanced object next to the PDF of the summarizing text (a sort of short paper). If your paper features a video attachment, please prepare the following two plain text files:

  1. Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
  2. ReadMe.txt file (max 10 KB). IEEE requires a plain text Readme file for multimedia contents. It must contain (1) An overall description of the objects, (2) Multimedia player information and (3) Author contact information. The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.

Step 6: To process the copyright transfer for each contribution, follow the “Copyright Transfer” link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the paper title and author list are correct before your perform the copyright transfer.

Step 7: Upload the following files:

  1.  Source of your manuscript or a PDF file of your paper that has passed the IEEE Xplore compliance test,
  2. a single PowerPoint slide for the ICRA 2013 Digest based on the ICRA 2013 Digest Template, and
  3. if applicable, a video plus a Summary.txt and ReadMe.txt file accompanying your paper (cf. Step 5). Unless video/readme/summary are ALL submitted, submission is not complete.

iThenticate Similarity Index

As stated in the submission guidelines, contributed manuscripts will be checked for plagiarism and related violations. For this purpose the iThenticate tool provides the editorial board with a similarity report for each contribution. These reports are merely a tool to facilitate the search for sources containing similar text to other documents. The generated similarity index is calculated out of all scores against documents in the CrossCheck database. A high similarity index does not necessarily imply plagiarism. The decision whether or not a submission violates the rules for plagiarism is made after careful examination of both the submitted manuscript and other sources containing similar text passages.